Go Paperless, Stay Organized - Secure, Searchable, and Smart Document Management for the Modern Business
Empowering SMEs with Cloud-Based, Easy-to-Use Document Control
Modern, Secure & Intelligent Document Management for Digital-First Businesses
Designed to help individuals and organizations digitize, organize, and manage their documents in a smart, searchable, and secure way.
Smart, Secure, and Scalable DMS - Built for Modern Teams.
A Next-Generation, AI-Enabled feature-rich Document Management System ideal for businesses looking to adopt a paperless environment without relying on proprietary or expensive software. A Cost-effective alternative to enterprise DMS platforms.
" From Paper to Cloud - Go Digital with Confidence "
Smart Tagging & Categorization
Automatically tag and categorize documents by content, sender, or filename.
Full-text Search
Quickly find any document using OCR and metadata-based indexing.
Multi-Source Ingestion
Import documents via email, uploads, file watchers, or network scanners.
Metadata Management
Store additional document metadata such as correspondent, type, and dates.
User Roles & Permissions
Set granular access control to protect sensitive files.
OCR (Optical Character Recognition)
Convert scanned documents into searchable content.
Web-Based Interface
Manage your document archive securely from any browser.
Multi-format Support
Supports PDFs, images, office docs, and more.
APIs & Integration Ready
REST APIs and webhook support for seamless automation and third-party connections.
Our Document Management System Service Suite
A Next-Generation feature-rich, and ideal for businesses looking to adopt a paperless environment without relying on proprietary or expensive software.
Consulting & Branding
" ROI Focused DMS for your organization "
Customization & Integration
“Connect your DMS with the systems you already use.”
Training, Support & Lifecycle Maintenance
“Enable adoption, ensure uptime, and evolve your document environment.”
Cloud Hosting & Implementation
" Collaboration Without Compromise "
Consulting & Information Architecture Design
“Lay the foundation for scalable, secure, and searchable documentation.”
We begin with a deep dive into your organization’s document processes, compliance requirements, and operational challenges. Our team designs a future-proof information architecture that aligns with your internal workflows, access policies, and retention schedules.
Key Inclusions :
Business process analysis (HR, Finance, Legal, etc.)
Document lifecycle and compliance mapping
Metadata and taxonomy structure definition
Role-based access and permission matrix
Retention and archival policy framework
Implementation & Cloud Deployment
“Deploy modern DMS infrastructure in the cloud or on-premise—quickly and securely.”
We handle full deployment and configuration of Paperless-ngx (or preferred DMS platforms), optimized for security, performance, and availability. Cloud-native or private, your DMS is delivered with high reliability and low maintenance overhead.
Key Inclusions :
Docker-based or Linux-native installation
Cloud hosting (AWS, DigitalOcean, Azure) or on-premise setup
SSL, domain, firewall, and email integration
Automated backups and monitoring
2FA, access restriction, and compliance readiness
Customization & Integration Services
“Connect your DMS with the systems you already use.”
Your document management system doesn’t work in isolation. We tailor Paperless-ngx to match your brand, processes, and integrate it with ERP, CRM, HRMS, or ticketing tools—ensuring documents flow seamlessly between platforms.
Key Inclusions :
Custom UI/UX branding and dashboard views
Integration with Odoo, ERPNext, Nextcloud, Google Drive, etc.
API development for third-party system sync
Webhooks and automation triggers (approve, notify, archive)
Custom workflows for HR, Finance, Legal & Compliance
Workflow Automation & Smart Document Capture
“Turn scattered files into intelligent, searchable digital records.”
We automate your document intake with OCR, smart tagging, and bulk import options. Whether from email, scanner, or drag-and-drop upload, Paperless-ngx automatically organizes files based on rules you control.
Key Inclusions :
OCR and barcode scanning configuration
Email ingestion and folder monitoring
Auto-tagging rules based on file names or content
Document metadata assignment (correspondents, types, dates)
Document classification with AI-ready frameworks (optional)
Training, Support & Lifecycle Maintenance
“Enable adoption, ensure uptime, and evolve your document environment.”
We support your team with hands-on training, system monitoring, and responsive support. As your needs evolve, we optimize workflows, apply updates, and help extend the system.
Key Inclusions :
Role-based training sessions and SOPs
Admin onboarding and document control best practices
SLA-based helpdesk (ticket/email/phone support)
System updates, backup validation, and performance tuning
Quarterly process audits and optimization recommendations
Why Choose OrionKloud for DMS Implementation ?
At OrionKloud, we specialize in helping businesses digitally transform with open-source, cloud-native technologies - delivering tailored ERP, document management, AI, and collaboration solutions that are smart, secure, and built to scale.
Customer-First Approach
We focus on solving real business problems, not just implementing software. Our team speaks both business and technology fluently.
End-to-End Expertise
From discovery to deployment - and beyond - we offer a complete range of services, including ERP, DMS, Cloud Hosting, AI Consulting, and User Training.
Open-Source System Integrator's
We believe in vendor-free, cost-effective, and flexible solutions. Our platforms are built on proven open-source technologies with enterprise-grade enhancements.
What our CUSTOMERS have to say
“Managing SOPs, MSDS, and production certificates across teams was a nightmare before OrionKloud. They deployed a cloud-based DMS that allowed our QA team to retrieve any document in seconds. Reliable, secure, and built around our processes.”
Robert M.
QA Manager, EcoForge Industries“We needed a lightweight, open-source document solution for internal operations and client projects. OrionKloud delivered a fully branded, integrated Paperless-ngx platform that now serves as our central document hub.”
Mohammed Yunus
Chief Operating Officer, Al-Maeraj GroupReady to Reclaim Control of Your Documents ?
Let's turn your vision into reality. Contact us today to set your brand on the path to digital excellence with OrionKloud.